OUTSOURCED DATA ENTRY SERVICES 

Data entry can be a time-consuming and tedious task that can eat up valuable resources within your business, making it an ideal function to outsource to a third-party provider. 

Outsourcing your data entry to places like the Philippines can also offer significant discounts, often saving businesses approximately 70% off running the same function here in Australia. 

Types of Data Entry Services Available

There is a range of functions and skills that can be considered data entry with some of the common ones listed below:

Data Entry - Inputting data or information to a digital database through desktop, scanner, disk, and voice. This can be using tools like Microsoft Excel, CRM tools like Salesforce and more. 

It can be as simple as taking information from one format (e.g, a form) and entering it into another format (e.g. Microsoft Excel) but it can also include quality checking, analysis and more. 

Data Collection - Gathering and measuring quantitative or qualitative data from multiple sources, for example, a question for a study or research.

Records Maintenance/Data cleansing - Reviewing and cleaning up records into consistent formatting, removing redundant data etc with examples including cleaning up a marketing or mailing list or internal customer list. 

Common Data Entry Skills

Working as a data entry officer is typically the entry-level job with the typical duties listed below. 

Data analysts are typically a bit more experienced (e.g. 1-2 years of working as a data entry operator) and they will have a higher focus on reporting, analysis and recommendations.

• Updating customer accounts and data
• Reviewing data and performing quality checks including detecting and correcting any deficiencies or errors
• Researching and obtain further information according to identified data gaps.
• Generating reports and performing basic data analysis.
• Ensuring compliance with processes, security policies 

There are many suppliers that can provide data entry and data analysis solutions in Australia and depending on your specific industry and the sensitivity of your data, there may be specific requirements to keep the data onshore so this will be the best (and only!) option. 

10 Benefits of Outsourcing Your Data Entry

Outsourcing data entry to a back-office supplier offers several benefits that can help businesses operate more efficiently and cost-effectively. 

1. Cost Savings

• Lower Labour Costs:
  • Outsourcing data entry to regions with lower labour costs can result in significant savings compared to hiring in-house staff.
• Reduced Overheads:
  • By outsourcing, businesses can avoid expenses related to hiring, training, and maintaining full-time employees, as well as costs associated with office space and equipment.

2. Access to Skilled Workforce

• Expertise and Accuracy:
  • Back-office suppliers often have teams of skilled professionals who are experienced in data entry tasks, ensuring high accuracy and quality.
• Specialised Knowledge:
  • Outsourcing providers may also offer specialised knowledge in handling specific types of data, such as financial records or customer information.

3. Scalability and Flexibility

• Easily Scalable Services:
  • Outsourcing allows businesses to scale data entry operations up or down based on demand, without the need to hire or lay off staff.
• Adaptability to Business Needs:
  • Back-office suppliers can adjust their services to meet your business’s changing needs, whether for a one-time project or ongoing support.

4. Focus on Core Activities

• Freeing Up Internal Resources:
  • By outsourcing data entry, businesses can free up their internal teams to focus on core activities and strategic initiatives, rather than time-consuming administrative tasks.
• Enhanced Productivity:
  • With routine data entry tasks handled by an external provider, in-house employees can focus on higher-value work that directly contributes to business growth.

5. Faster Turnaround Times

• Quick Processing:
  • Back-office suppliers typically have the capacity to process large volumes of data quickly and efficiently, reducing turnaround times for data entry tasks.
• 24/7 Operations:
  • Many outsourcing providers operate around the clock, allowing businesses to benefit from faster processing times, even outside regular business hours.

6. Access to Advanced Technology

• Use of Latest Tools:
  • Outsourcing providers often invest in the latest data entry software and tools, which can improve accuracy and efficiency, and reduce the risk of errors.
• Automation and AI Integration:
  • Some back-office suppliers utilise automation and AI technologies to streamline data entry processes, further enhancing speed and accuracy.

7. Improved Data Management

• Consistent Data Quality:
  • Outsourcing providers implement rigorous quality control measures to ensure consistent data accuracy and integrity.
• Data Organisation and Retrieval:
  • Professional data entry services can help organise and categorise data more effectively, making it easier to retrieve and use when needed.

8. Risk Mitigation

• Reduced Risk of Errors:
  • With trained professionals handling data entry, the risk of errors that could lead to costly mistakes is significantly reduced.
• Compliance and Security:
  • Outsourcing providers often have robust security protocols and are well-versed in compliance requirements, ensuring that sensitive data is handled securely.

9. Focus on Business Growth

• Support for Expansion:
  • As businesses grow, the volume of data they need to manage also increases. Outsourcing data entry can help manage this growth without overburdening in-house teams.
• Scalability Without Disruption:
  • Outsourcing allows businesses to scale their data entry needs without the disruptions associated with hiring and training new employees.

10. Cost-Effective for Short-Term Projects

• Project-Based Flexibility:
  • For businesses that need data entry services for short-term projects, outsourcing provides a cost-effective solution without the commitment of hiring full-time staff.
• No Long-Term Contracts:
  • Many outsourcing providers offer flexible contracts, allowing businesses to use their services on a project-by-project basis.

Select a Country for Your Data Entry Outsourcing Partner

Select a country below or use the search filters to find suppliers of other back-office outsourcing solutions.